How To Send Out Job Mail?

Mass mail is popular in large companies.

The main reason is that the division of labor is too small.

Therefore, in order to avoid being uninformed or disagreed with the unnamed departments concerned, we try to bring all the colleagues involved in the case to the table, respectfully declare in advance, and make evidence as evidence, so as to avoid future trouble.

Although this is true, but if we do everything in a rough way, will it be a small advertisement for God's hatred? Borrow the 5W theory of journalism, we will try to summarize the WHO, WHAT, WHEN and HOW of mass mail.

WHO

Mass mail, the word "group", is the most difficult to handle.

Now that I want to get it

It is necessary to say that things need to be informed by many parties.

In this way, we must avoid omission of stakeholders.

But in fact, the more people are not, the better.

There is a reason for a lot of miscellaneous people. The more you send, the slower the project progress.

If there is a small episode in the process, it is difficult to avoid decorating it in a small area.

Therefore, we can consider the decision making email in group projects, and take the company as the unit, and the small team inside the company as the unit. Each team can only send the most responsible person to the team, without having to involve all the people in the team.

At the same time, we should distinguish between the recipients' columns and the copy boxes in the mail.

Those who you want him to give advice and confirmation are placed in the addressee.

The so-called "polite" person who knows how to play soy sauce is sent to send a copy, praying for a copy to be known to himself.

Of course, we often need to send To all.

For example, when your project has achieved certain results, you are well known for wanting to share your experience with others.

Write this kind of email that tells the world, remember that too much is over, remember that all here is not really everyone in the company.

Some companies have short messages to all people, and caution is recommended.

The mail that shares project results needs a golden section line, which means that the person you copied should not have a higher level leadership than your superior manager.

With this golden section, your superior manager can respectfully add a few words to you on the top of your email, and then copy it to the next level leader.

So you and your line manager can complement each other.

WHAT& WHEN

The content of mass mail is undoubtedly based on the above mentioned project decision-making and sharing results.

Of course, many people cleverly use it to brush up their sense of workplace and self marketing.

Common content such as through the development of the industry to share, explore their own overall situation and forward-looking.

There are even groups of people.

To communicate with colleagues.

In this way, the mass mail is also a small invisible social media.

But just as micro-blog marketing will analyze the best time to publish different content.

The same gourmet post was issued at half past eleven a.m. and half past one a.m., and the effect could be more than half.

Using mass email to brush the sense of workplace existence, we should also have principles and pay attention to the combination of content and sending time.

Generally speaking,

9am-5pm can only be directly related to work, such as project decision making, results sharing and so on.

And in the office of the lax period (before 9am, after 5pm) can moderately share the industry, the premise is indirectly related to work.

This can highlight that when you are fighting soy sauce in spirit, you are still worrying about the country and the people.

Some people like to send some cool joke collections before the weekend off, and attach a happy weekend to contact them.

The suggestion here is NEVER.

First of all, people will think that although they are sent before work, they must be collected when you go to work.

Second, the use of the company's mail system, computers, electricity charges to send things irrelevant to work, it is inevitable to drop the population.

HOW

Finally, it is worth mentioning that it seems that there are still no civilized people do not know that there is a function called secret copy! Senior purchasing maolda Zhang recently shared a mail screenshot in micro-blog, is a supplier sent to the industry's major companies procurement head.

The recipient of the mail clearly shows the names of all the different companies and the full name or even the position of the recipient.

Mao Tai Zhang quipped, "which headhunter needs a high-definition version?"

How can a purchasing manager dare to use such a casual and careless supplier?

The fact is, in many cases, your recipient does not know or need to know each other.

If you don't know much about the strong relationships between them, especially to the company's external mail, secret copying can help you avoid embarrassment.

Some people will ask why there are only four left in the five W, and the one missing is WHY.

The original intention of sending messages is obvious. It is to notify the many stakeholders of the matter, and to send information together.

Since there are so many people in the mass mail, you must reserve five minutes before you send the key, and think about WHY.

Do you really need to send this email? Look back at the 4W that I talked about before. Can this email send out the original intention of mass mail?